As I was reading through the dozens of blog I subscribe too (anyone else heartbroken about Google Reader going away?) and I found a post about cleanup/time management. The author used the OHIO rule and I LOVE it!
O – Only
H – Handle
I – It
O – Once
This is the easy way of summing up everything I talked about in my last post. For example, don’t just let you mail pile up – since it’s already in your hand sort through what’s junk and what’s important right away. Brilliant.
Time Saver Tools
I’m sure I’ve mentioned before that I live and breathe by a to do list and a calendar. If something isn’t written down (or I don’t do it right away) there is a 99% chance that I will forget about it. For many years I rejected online to do lists in favor of a good notebook. I spent an embarrassing amount of time at a Staples trying to find the perfect notebook only to leave empty handed. But in the past month or so I realized that a paper list wasn’t working for me anymore. I had too many different projects/jobs that I was working on and many of my tasks were things that repeated weekly or were long-term projects that I didn’t want to lose track of.
After some Google research and watching many demo videos I finally settled on a site that has worked really well for me. Wunderlist! It lets you organize items into different “in boxes”; break a task into smaller items, set due dates and reminders. This works especially well for me. Since I’m taking 2 classes for grad school, I was able to make a take for all my assignments. It will list the items by due date or by how you input them and you can view all your tasks in a variety of ways. For example, you can see everything you have to do for the day, the week, or by inbox. When you mark something completed it goes to a separate list on the bottom which makes you feel really accomplished!
I also love Trello. Trello is awesome for team projects, but it can also be used for keeping track of a big project with lots of steps. The tour does a better job at explaining all the uses of this program than I could. Below is a picture of a Trello board that I created when I was doing SEO consulting for a computer repair store. Trello allows you to add people to a board or project so you can assign team members to tasks and keep track of notes.
I’m a bit of a snob when it comes to time saver tools. I want something clean, easy to use, which allows me to map/track things as I would with a paper and pencil. The more “tactile” the site is the better. All of these tools pass the test. Check them out!