The OHIO Tip and Time Saver Tools

As I was reading through the dozens of blog I subscribe too (anyone else heartbroken about Google Reader going away?) and I found a post about cleanup/time management. The author used the OHIO rule and I LOVE it!

O – Only

H – Handle

I – It

O – Once

This is the easy way of summing up everything I talked about in my last post. For example, don’t just let you mail pile up – since it’s already in your hand sort through what’s junk and what’s important right away. Brilliant.

Time Saver Tools

I’m sure I’ve mentioned before that I live and breathe by a to do list and a calendar. If something isn’t written down (or I don’t do it right away) there is a 99% chance that I will forget about it. For many years I rejected online to do lists in favor of a good notebook. I spent an embarrassing amount of time at a Staples trying to find the perfect notebook only to leave empty handed. But in the past month or so I realized that a paper list wasn’t working for me anymore. I had too many different projects/jobs that I was working on and many of my tasks were things that repeated weekly or were long-term projects that I didn’t want to lose track of.

After some Google research and watching many demo videos I finally settled on a site that has worked really well for me. Wunderlist! It lets you organize items into different “in boxes”; break a task into smaller items, set due dates and reminders. This works especially well for me. Since I’m taking 2 classes for grad school, I was able to make a take for all my assignments. It will list the items by due date or by how you input them and you can view all your tasks in a variety of ways. For example, you can see everything you have to do for the day, the week, or by inbox. When you mark something completed it goes to a separate list on the bottom which makes you feel really accomplished!


I also love Trello. Trello is awesome for team projects, but it can also be used for keeping track of a big project with lots of steps. The tour does a better job at explaining all the uses of this program than I could. Below is a picture of a Trello board that I created when I was doing SEO consulting for a computer repair store. Trello allows you to add people to a board or project so you can assign team members to tasks and keep track of notes.


The best part about all of these tools is that the basic version is free! Wunderlist and Trello all have beautifully designed websites and apps for the iPhone/ iPad which sync across devices.

I’m a bit of a snob when it comes to time saver tools. I want something clean, easy to use, which allows me to map/track things as I would with a paper and pencil. The more “tactile” the site is the better. All of these tools pass the test. Check them out!


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